مطلوب مسؤول عمليات الأعمال لدى المجلس الثقافي البريطاني في الجزائر
Business Operation Admistrator
Location: Algiers, Algeria
Pay Band H
Salary: 78,000 DZD/month
Closing date: 12 September 2020
- You will support the business operations administration function. Maintains systems, processes, documentation, assists with internal enquiries and preparing management information reports for multiple functions depending on size / SBU’s within country.The role will contribute to the achievement of British Council corporate standards and meet relevant polices / procedures.
- You will be a pro-active member of the business operations team, and depending on the size of the country, may manage a small team. Work as part of an efficient and effective team to support the business in achieving objectives. The role will ensure that team performance adds value to the delivery of objectives and to ensure that all risks, and compliance and business continuity matters are identified and monitored.
- You will support business operations management in the delivery of new initiatives and change programmes.
Main Opportunitiesإقرأ أيضا:ما هي أهمية السفر
- Assisting in office administrative tasks such as, but not limited to, clerical work, filing, issuing salary & work certificates, scanning, archiving, updating documents and data bases
- Maintain accurate records as they relate to the work area and drafts routine and some non-standard documentation, reports or financial analysis/reconciliations.
- Perform straightforward analysis, manipulation and interpretation of data, tasks or information, presenting findings/results accurately and appropriately to support effective maintenance of management information systems
Operational Business Support
- Provide logistical support and proactively communicate and liaise with others (inside and outside British Council) to ensure internal and external activities / events run smoothly and efficiently
- Ensure that treatment of cash is managed in accordance with every corporate global standard relating to income and cash handling.
- Maintain files of travel claim receipts and records in accordance with corporate standards
- Ensure creation of vendors in the system and maintenance of vendor data (overhead and premises)
- On receipt of payment run, prepare cheque and bank transfer payments to vendors, according to the periodic payment schedule and in accordance with payment terms
- Provide details of manual cheques issued to the HUB for updating into SAP
- Provide cheque lot numbers to Regional Hub as and when a new cheque lot is assigned by Bank.
- Prepare / post staff reimbursements and customer refunds and withdraw cash from bank to pay
- Follow-up with procurement or operations for information relating to payment issues
Over-the-counter income / Cash
- Receive and check over-the-counter income from Customer Service
- Reconcile daily takings and post Cash Journal
- Deliver cash / cheques to Bank in compliance with official procedures
- Cash management: Park entries for Direct Credits / Bank transfers received – check list of open items from HUB; provide details of Direct Credits received in DZD bank account to HUB for posting
- Collection of staff repayments (e.g. phone bill reimbursements or returned advances)
- Disbursement of petty cash payments and posting in SAP journal with replenishment process
Purchase to Pay
- Be the second line of support (GSD is the first) for blocked vendor payments (i.e. liaison with vendors)
- Ensure proof of payment of invoices (general ledgers) is collected from vendors and filed appropriately
- As requested by Business Ops manager, work with overhead and premises vendors to ensure invoices paid on time
- Manage the scanning of invoices to a common drive.
Suppliers and Services
- Maintain an accurate and up to date vendor/supplier database and carry our relevant value for money (VFM) exercises annually in relation to overhead and premises budgets
- Provide support in maintenance of stationary and equipment inventories
- Monitor and take responsibility for small-scale resources/cash/stock, following established procedures; ensure that equipment and materials are available and ready to use when needed
- Maintain up to date accurate record of British Council course book stock; supply book-seller with course books based on purchase orders
Purchase orders and payments
- Undertake role of PO requisition creator of Business Ops team
- Responsible for a number of specific payments: Maintenance contracts and office supplies; scheduled office rent; utility bills and maintenance for UKA staff accommodation; photocopy paper and toner; courier services
- Compare quotations with POs and ensure value for money (VFM)
- Coordination of office space allocation; ensure all storage facilities are utilised appropriately
- Conduct regular IWB, sound and projector checks in classrooms; escalate problems to Business Ops Manager and/or Global Service Desk; ensure on daily basis classrooms are fit for purpose
- Support to Business Ops Manager regarding fixed asset and inventory management, e.g. recording and updating asset and inventory items details on appropriate software; participating in physical checks of assets and inventory; reporting on assets and inventories
- Oversee replacement of equipment and disposal of old equipment following appropriate authorisation
Managing Self & Others
- Plan and prioritise own work activities, responding to changing requirements to ensure effective delivery of responsibilities over a daily/weekly time horizon
- Actively identify and champion areas for change or improvement, including any blockages in service delivery, taking appropriate action to minimise the impact on internal/external customers
- Actively contribute to own performance planning, management and review processes, and engage in continuous learning and professional development
- Coordinate others (e.g. internal colleagues or external contractors/suppliers) to complete time-limited, straightforward activities, within established procedures, in order to ensure efficient delivery of services. Monitor task completion to agreed quality and time limits.
The British Council is the UK’s international organisation for cultural relations and educational opportunities. We create friendly knowledge and understanding between the people of the UK and other countries. We do this by making a positive contribution to the UK and the countries we work with – changing lives by creating opportunities, building connections and engendering trust.
We work with over 100 countries across the world in the fields of arts and culture, English language, education and civil society. Each year we reach over 20 million people face-to-face and more than 500 million people online, via broadcasts and publications. Founded in 1934, we are a UK charity governed by Royal Charter and a UK public body.
- Education Management
- Non-profit Organization Management
- Information Technology