وظائف السعودية

مطلوب مساعد إداري ونائب موظف استقبال لدى شركة ALPLA Group

مطلوب مساعد إداري ونائب موظف استقبال لدى شركة ALPLA Group في السعودية

 

 

Administrative Assistant cum Receptionist

What You Will Enjoy Doing

Administrative Assistant

  • Organize and schedule meetings and appointments
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Provide general support to visitors
  • Provide information by answering questions and requests
  • Research and creates presentations
  • Generate reports
  • Handle multiple projects
  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
  • Contribute to team effort by accomplishing related results as needed
  • Carry out administrative duties such as filing, typing, copying, binding, scanning
  • Write letters and emails on behalf of other office staff
  • Cover the reception desk when required
  • Handle sensitive information in a confidential manner
  • Coordinate office procedures
  • Take accurate minutes of meetings
  • Resolve administrative problems
  • Manage staff appointments
  • Maintain up-to-date employee holiday records
  • Greet and assist visitors to the office

Personal Assistant

إقرأ أيضا:وظائف نسائية في مدرسة اهلية في الخبر
  • Assists the Management in assigned projects
  • Prepares different templates (Word, Excel, PowerPoint) if needed
  • Ensures a proper filing of contracts and documents
  • Ensures a professional organization of offices
  • Assists in preparation of reports, minutes and presentations
  • Prepares visitor information and ensures a proper welcome (information, registration, safety equipment etc.)
  • Manages communication of all types (receives and directs emails, conference calls, phone calls).
  • Organizes and prepares meetings/ conferences.
  • Orders business cards in coordination with Admin GCC
  • Order and control Stationary for the plant
  • Ensure a clean, safe and organized office area.
  • Coordination and follow up with Cleaner.
  • Display and update KPIs & communication on the plant boards
  • Display and update company policies on the plant boards (despite HR policies)
  • Follow up with purchase for ordering of office furniture and other consumables
  • Coordination of Holiday Planning & Time Keeping with Head of Departments & OM
  • Help in organization of team work activities.
  • Assists the management for any other requested tasks

Receptionist

إقرأ أيضا:مطلوب مدير مبيعات لدى شركة ZOLL Medical Corporation
  • Courteously welcomes and assists all visitors and guide them
  • Manage all incoming and outgoing mails and packages. Ensures packages and mails are properly distributed, sent and delivered in a timely manner
  • Assist in photocopies, scanning, printing and faxing when needed.
  • Assists in coordination of on-site catering for meetings.
  • Assists to maintain conference room schedules and prepares conference rooms for meetings.
  • Answers and transfer calls to responsible employee
  • Prepares monthly listings, logs, and correspondence as assigned.
  • Assists with placing PPE (Personal Protective Equipment) for visitors
  • Maintains company car log of maintenance, tag information and keys
  • Performs other related duties as assigned.

What Makes You Great

  • Bachelor degree or Diploma in relevant field
  • 2 to 3 years of work experience as an Administrative Assistant or an equivalent work experience.
  • Should have Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills

** Position is opened for FEMALE SAUDI NATIONALS ONLY.**

إقرأ أيضا:مطلوب اداريين مخاطرة الجودة من الجنسين لشركة رائدة بمجال الصيدلة في جدة

Seniority Level

Entry level

Industry

  • Mechanical Or Industrial Engineering
  • Plastics
  • Packaging & Containers

Employment Type

Full-time

Job Functions

  • Administrative

التقديم هنا

لمشاهدة جميع الوظائف الشاغرة اضغط هنا

السابق
مطلوب مشرف المنح لدى الجامعة اللبنانية الأمريكية
التالي
مطلوب موظف مشتريات لدى شركة هيتاشي للسكك الحديدية

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